Engineering Administrative Assistant

Company Name:
Bilfinger Industrial Services Inc.
Position Type:
Bilfinger Industrial Services Inc., known as a leading one stop shop provider for complex industrial services is seeking an
Engineering Administrative Assistant
at our Corporate
Ballwin, MO location
. This position requires a self motivated individual to assist with general clerical, proposal and project based work.
Job Duties:
Act as a liaison between own group/ supervisor and others, such as departments, external contacts, clients, ect.
Such liaison may be required to arrange meetings, clarify and resolve problems, coordinate work, maintain working relationship and public relations.
Oversee and/or process day to day administrative items (i.e. expense reports, supply requisitions, personnel transaction forms, operating budgets) per supervisor's authorization.
Prepare special reports, studies, statistical analysis and brochures. Per supervisor's request. Such items would usually require research, development and/or interpretation of data and be performed with little supervision or instruction.
Assemble work product (plans, specifications, reports, ect). Packages to be submitted to clients or others.
Develop detailed transmittals of documents released to clients and vendors, manages client proposals and pre-qualifications.
Maintains key employee resumes for proposal support.
Upload electronic files and maintain logs of transmitted and incoming items.
Distribute copies of correspondence and other printed materials.
Organize and maintain project files (electronic files on server and hard copy files).
Maintain corporate web page content and corporate portal.

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